Company Document Apostille Services | Professional Apostille and Company Document Certification - HONG HAO Translation

What is an Apostille?

Definition: An Apostille is a special certification stamp affixed to a document by a competent authority (such as the Ministry of Foreign Affairs) under the Hague Convention, making the document legally valid in all contracting states.

Application: Widely used for company documents such as business certificates, shareholder registers, business licenses, and other legal documents that need to be used abroad.

Applicable Document Types and Usage Scenarios

• Company Establishment Documents and Articles of Association; Overseas Company Registration, Branch Office Opening, or Bank Account Opening; Original Document Formats and Company Seal Requirements
• Notarized Powers of Attorney and Board Resolutions; Authorization of Overseas Representatives for Legal or Administrative Procedures; Signature Confirmation of Legality and Completeness of Clauses
• Financial Statements and Business Certificates; Overseas Financing, Investment, and Supplier Partnerships; A Complete, Continuous Translation + Notarization + Apostille Process
• Contracts and Agreements; Legal Protection and Rights Authentication in Contracting States; Integrated Bilingual Translation, Notarization, and Apostille Services

Service Process Overview

• Document Verification: Confirm the document type, country of destination, and whether a Chinese-English translation is required.
• Professional Translation or Notarization: If the document is in Chinese, we provide bilingual translation and notarization upon request.
• Ministry of Foreign Affairs Apostille: Submit the locally notarized document to the Ministry of Foreign Affairs for apostille.
• International Use-Ready Documents: Provide official documents bearing the Apostille stamp, ensuring they are valid in Hague Convention countries.

Things to consider when choosing apostille services

• Are you familiar with the target country's document acceptance standards?
• Does the service offer a complete translation, notarization, and apostille service?
• Is the process transparent and traceable?
• Can you provide expedited processing or remote assistance?

Advantages of HONG HAO Translation's Apostille Services

• Full-process service: From translation to notarization to Apostille, all handled in one go.
• Experience in international document processing: Expertise in the Hague Convention national legalization process, ensuring smooth customs clearance.
• Efficient and transparent: Clear timelines and fees are provided, and document progress can be tracked online.
• Fast support: Remote document verification, appointment scheduling for apostilles, and instant progress reports.

Apostille Fees and Processing Time Reference

• Translation + Notarization + Apostille Package: Approximately 5–10 working days
• Ordinary Notarization + Apostille (without translation): Approximately 3–7 working days
• Emergency Processing: Expedited Fees: Up to 2–3 working days (depending on the situation)

Q1: Do documents require an Apostille for use abroad?

A1: Yes. In countries that are members of the Hague Convention, documents with an Apostille are directly recognized and do not require legalization.

Q2: How long does the entire Apostille process take?

A2: The standard process takes approximately 5–10 business days, depending on the content and number of documents. Expedited processing can be shortened to 2–3 business days.

Q3: Is translation required before Apostille?

A3: This does not necessarily depend on the country. If the institution cannot read Chinese, it is recommended to translate first and then apostille.

Q4: Are there other legalization methods for countries that are not members of the Hague Convention?

A4: Yes, legalization is required for countries that are not members of the Hague Convention. Please refer to our "Document Legalization by Overseas Offices" page.